2.7.5       Planning tasks and activities
 

• Formulating tasks
  • Short and unambiguous.
  • Measurable (especially for one-off tasks).
  • Indicate final end dates (especially for one-off tasks).
• Working with tasks
  • Write down all permanent and one-off tasks on task sheets.
  • Fill out the necessary details (priorities, start and end dates, responsible persons, measurability, others).
  • Review on a regular basis the tasks to be accomplished. Upon completion of a task move all related task sheets to an archive folder.
• Dividing tasks into activities.
• An activity is a job of a minor scale, i.e., a component of a task.
  • Examples of activities for a task "developing an advertisement brochure":
    • Defining the goal of the brochure, target groups, preparing the text structure, compiling the text, improving the language of the text, correcting grammar, five test readings, improving the text, developing the design, testing the design, improving the design, organizing price tender,  choosing the printing house, etc.
  • Examples of task activities for "John":
    • one-off jobs entrusted to John (indicating control dates).
    • permanent tasks and responsibilities entrusted to John (to be memorized)
• Working with activities
  • When filling out task sheets, the following must be specified:
    • What must be done?
    • Who must do it?
    • When must it be done?
  • Each task may have its task sheet