For Corporations / TimeMentor Planning Training

TimeMentor Planning Training

 

Results:

  • Increased personal effectiveness by at least 30%
  • Reduced stress and overload
  • Higher motivation to live and to perform
  • At least 20% of your time saved
  • Honest evaluation of your life and priorities
  • Time found for developing the weaker areas of your life
  • All your life’s tasks, plans and goals, as well as your calendar structured into one system
  • At least eleven long term goals set, covering 10 years
  • All of your business and life planning done in the training room
  • Holistic view of your life
  • Skills to
    • Set priorities and live them
    • Efficiently plan and manage your work duties and tasks
    • Set long and short term goals
    • Make plans to achieve your goals
    • Efficiently plan your monthly, weekly and daily activities
    • Manage time-killers
    • Organize yourself
    • Do more with less
    • Plan and manage tasks of your subordinates

Duration

3 days

Work methods:

In this unique course you learn time management by doing and living it. Each participant receives his own TimeMentor Personal Organizer, where all of his work happens. Instead of talking about planning, participants will actually do all of their life planning in the training room. They even leave the training with 5 year goals set, and all of their work planning done. TimeMentor, the Board Game is used to teach complex time management principles both experientially and quickly. Powerful visualization exercises are used when teaching goal setting. After the course participants construct their own time management system based on TimeMentor Personal Organizer or TimeMentor Software.

Program contents:

1.      TimeMentor Planning and Time management system

  • System overview. Basic principles. Moving from complex to simple. Linking big plans with your calendar. Planning both work and personal tasks. Impact of planning on work performance.
  • Planning part of the system. Life’s key areas. Project plans. Subordinates work plans. Long term goals. Short term goals and outcomes.
  • Calendar part of the system. Daily, weekly and monthly planning.

2.      The art of goal setting.

  • Why set goals? Link between the habit of goal setting and real life results.
  • Hierarchies of long, medium and short-term goals. How to prioritize goals. How to match professional goals with personal goals and values. Structuring different goals in one system.
  • Rules for defining a goal. SMARTER formula – specific, measurable, achievable, realistic timely, exciting and rewarding. Evidence for reaching goals. Is your goal the true one? Goals assessment and testing.

3.      Efficient work and project planning.

  • Planning of the existing activities and responsibilities. Project planning. Detailed planning for attaining goals.
  • Concept of “Key areas” -   areas of life where we want to get results. How to define your life’s key areas and use them in planning. Links between professional and personal key areas.
  • “Tasks to Activities” planning principle – from large chunk to small chunk. Planning your work and life tasks. Splitting your projects into tasks and activities.
  • Key areas for your subordinates and your department. Control of your employees’ work planning, goal setting and execution. Department level planning.

4.      Efficient calendar planning.

  • Linking long and medium-term plans with daily and weekly activities. Preparation of monthly task lists.
  • Planning for the next day. Planning of meetings. Planning of tasks. Analysis of the day. Observing priorities. Unexpected obstacles. Principles for efficient note taking. Planning and timely implementation of several small tasks. Overwork. Unplanned tasks. Time management for unplanned tasks and their implementation.
  • Weekly planning and/or monthly planning. Why plan the week/month? Schedule of weekly/monthly tasks. Planning of meetings. Meeting the deadline for delayed tasks. Optimization of work performance. Tasks with fixed and undetermined deadlines and their planning.

5.      Prioritizing – setting and observing priorities

  • Principle of priorities in planning. How to set priorities. Four quadrants of time management:  “Urgent - Important” principle. Setting priorities using a long-term vision. Priorities for tasks. How to avoid work delay. How to make prioritizing a habit. “Emergency situations” and prevention measures.

6.      Efficient use of your time.

  • Time thieves. Uninvited visitors. Reducing the length of phone conversations. Unfocussed conversations. Unjustified requests. Ability to say “No”. Organizing your daily work. Effective work area setting. Assessing your work patterns and maximizing efficiency. Designing your time saving plan and implementing it.